Excel Formulas List in PDF | Download PDF

Excel is a fantastic tool for working with data, and it relies on something called "formulas" to do its magic.

Whether you're just starting out with Microsoft Excel or you're already an expert, this page has a list of important Excel formulas that we've organized into different groups, Text Functions, Logical Functions, Lookup Functions and Most Common Functions.

These formulas are like special instructions that Excel understands.

They help you do things like math calculations, change text, make decisions, and find information in your data.

It's like having a set of secret codes that make Excel work wonders for you.

Whether you're a student, a business professional, or anyone who uses Excel, these formulas are essential tools you should know about.

And if you want to keep this list handy, we've made it available Excel Formulas List in PDF as a downloadable PDF. Just click the link below to get your own copy.

It's like having your own Excel superpowers at your fingertips!

Most Common Functions

Essential Excel functions for basic calculations, data analysis, and summarizing data efficiently.

Function Syntax Description
SUM SUM(number1, number2, ...) Adds up a range of numbers.
AVERAGE AVERAGE(number1, number2, ...) Calculates the average of a range of numbers.
MAX MAX(number1, number2, ...) Returns the largest value in a range.
MIN MIN(number1, number2, ...) Returns the smallest value in a range.
COUNT COUNT(value1, value2, ...) Counts the number of cells with numbers in a range.
COUNTA COUNTA(value1, value2, ...) Counts the number of non-empty cells in a range.
SUMIF SUMIF(range, criteria, [sum_range]) Adds up numbers based on a specified condition.
COUNTIF COUNTIF(range, criteria) Counts cells based on a specified condition.
AVERAGEIF AVERAGEIF(range, criteria, [average_range]) Calculates the average of numbers based on a specified condition.
SUMIFS SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...) Adds up numbers based on multiple conditions.
COUNTIFS COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2], ...) Counts cells based on multiple conditions.
AVERAGEIFS AVERAGEIFS(average_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...) Calculates the average of numbers based on multiple conditions.

Text Functions

Text Functions in Excel are a set of tools that allow you to manipulate text data, whether it's combining, extracting, or modifying text strings.

Function Syntax Description
CONCATENATE CONCATENATE(text1, text2, ...) Combines multiple text strings into one.
LEFT LEFT(text, num_chars) Returns a specified number of characters from the beginning of a text string.
LEN LEN(text) Returns the length (number of characters) of a text string.
MID MID(text, start_num, num_chars) Returns a specified number of characters from the middle of a text string.
LOWER LOWER(text) Converts text to lowercase.
UPPER UPPER(text) Converts text to uppercase.
PROPER PROPER(text) Capitalizes the first letter of each word in a text string.
TEXT TEXT(value, format_text) Converts a value into text with a specified format.
SUBSTITUTE SUBSTITUTE(text, old_text, new_text, instance_num) Replaces occurrences of a specified substring with another substring in a text string.

Logical Functions

Logical functions empower your spreadsheets to make decisions, validate data, and perform conditional calculations with ease.

Function Syntax Description
IF IF(logical_test, value_if_true, value_if_false) Returns one value if a condition is true and another if false.
AND AND(logical1, logical2, ...) Returns TRUE if all arguments are true.
OR OR(logical1, logical2, ...) Returns TRUE if at least one argument is true.
NOT NOT(logical) Returns TRUE if the argument is false, and vice versa.

Lookup Functions

These Excel functions allow you to search for specific data within your spreadsheet and retrieve related information, making it easier to find and work with relevant data in your worksheets.

Function Syntax Description
VLOOKUP VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup]) Searches for a value in a table and returns a corresponding value from the same row.
HLOOKUP HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup]) Retrieves a value from a table using a match criterion.
INDEX and MATCH INDEX(array, MATCH(lookup_value, lookup_array, [match_type]), [column_num]) Returns TRUE if at least one argument is true.
LOOKUP LOOKUP(lookup_value, lookup_vector, [result_vector]) Searches for a value in a range and returns a corresponding value.


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